Thursday, January 26, 2017

front office



Front office    

The front office or reception is an area where visitors arrive and first encounter a staff at a place of business. Front office staff will deal with whatever question the visitor has, and put them in contact with a relevant person at the company. Broadly speaking, the front office includes roles that affect the revenues of the business. The term front office is in contrast to the term back office which refers to a company's operations, personnel, accounting, payroll and financial departments which do not interact directly with customers.
The front office receives information about the customers and will then pass this on to the relevant department within the company. The front office can also contact the marketing or sales department should the customers have questions. The company needs to give training to the front office manager as this position will come in contact with customers the most.
The most common work for the front office staff will be to get in touch with customers and help out internally in the office. Staff working at the front office can also deal with simple tasks, such as printing and typing tasks and sorting emails. Although front office staff might only need to perform tasks such as answering the phone, using the printer and fax machine, training is still needed on these tasks.
Front office is related to a service delivery system, where employees engage with customers. It uses the parameter of labor intensity to figure out the distinctive characteristics of a service.
RECEPTION
Mainly This department responsible for room booking and room sealing. Front office refers to the or reception area or the core operations department of the hotel. This would include the reception and front desk, as well as reservations, sales and marketing, housekeeping and concierge. This is the place where Guest go when they arrive at the hotel. Employees working in the front office will confirm Guest reservations and also attend to guest complaints and queries Mainly This department responsible for room booking and room sealing. Front office refers to the or reception area or the core operations department of the hotel. This would include the reception and front desk, as well as reservations, sales and marketing, housekeeping and concierge. This is the place where Guest go when they arrive at the hotel. Employees working in the front office will confirm Guest reservations and also attend to guest complaints and queries.
The employees who work in the lobby of the hotel are also part of the front office as they deal with guest directly. The concierge, cashier, porter, and mailing service are included in the front office.

 residency

Mainly This department responsible for room booking and room sealing. Front office refers to the or reception area or the core operations department of the hotel. This would include the reception and front desk, as well as reservations, sales and marketing, housekeeping and concierge. This is the place where Guest go when they arrive at the hotel. Employees working in the front office will confirm Guest reservations and also attend to guest complaints and queries.
The employees who work in the lobby of the hotel are also part of the front office as they deal with guest directly. The concierge, cashier, porter, and mailing service are included in the front office.

Challenges faced

This is a very important fact to take note of as this might affect the profitability and efficiency of the hotel as the staff member of front office directly deal with guest the most.
The staff member might have high stress levels as they might have to deal with bad-tempered customers and a lot of complaints, making it hard to maintain good services.
One of the biggest challenges that front office staff might face in the hotel industry would be over booking. These bad organisation skills might lead to a bad reputation for the hotel and unsatisfactory services to guests.
Front office staff should receive continuous training as this will improve their guest service. Salary increases can also provide more motivation.
The phone system could be configured in such a way that the hotel can track the calls that are missed by the front office. This can help them get back to the guest as soon as possible.

Sunday, January 22, 2017

various departments in hotel

Introduction to various departments of Hotel
A hotel can provide good service, when its all department will work together in an efficient and effective way, by showing good team work, coordination and communication
The most important function of a hotel is to provide Food and shelter to prospective guest. To provide food  & shelter, there are number of departments or Ares, who all functions together round-the-clock inside hotel premises.

All departments are broadly categorized in two parts:

1. OPERATIONAL DEPARTMENT (CORE DEPARTMENT):

·        Front office                                                                
·        Food & Beverage service                                           
·        House keeping                                                            
·        Food production (kitchen)                                         

2. ADMINISTRATIVE DEPARTMENT (NON-CORE DEPARTMENT)

·        Maintenance department
·        Account department
·        Human resource department
·        Electronic data processing department
·        Communication department
·        Security department
·        Purchase department
·        Stores
·        Sales & marketing department

Each department is equally important for proper functioning of hotel. Each department are been explained as follow:



FRONT OFFICE:

The main function of the department is:
·        To allot the room to the guest, called as check-in.
·        To maintain the room records for reservation and allocation.
·        To collect the room charges and other miscellaneous charges for various services used by guest during his/her stay at the hotel, at the time of departure of guest.
·        To take advance booking for rooms.
·        To handle the phone calls of hotel.


Different section of Front office:
Front Desk
·        Reception: this section used for check-in process of the guest.
·        Information: this section is used for providing various information to in-house guest.
·        Cashier desk: this section is used for checkout process of the guest.
·        Guest relation desk: this section is used for collecting guest feedback and maintenance of guest history.
·        Bell desk: this section is used for assistance of guest during check-in and checkout process.
·        Travel desk: this section is used for assistance of guest for arranging vehicles for guest movements and for making train/ airplane reservation.

Back Office
·        Reservation desk: this section is used for taking booking for rooms.
·        Telephone operator: this section is used for attending all phone calls land up in the hotel or for providing trunk dial facility to guest.
·        Business center: this section is used for secretarial job of guest.


Food & Beverage service department:

The main function of this department is:

·        To provide food & beverage facilities to the guest.
·        To provide food & beverage for groups, conferences, meetings, theme parties etc.

The different sections are:
  • ·        Restaurant
  • ·        Room Service department
  • ·        Banquet department
  •             Bar & lounge
HOUSEKEEPING DEPARTMENT

The main function of this department is:

  • To take care of the cleanliness of rooms, and the hotel building and its furniture and furnishings.
  • To maintain the linen room for maintenance of room linen, restaurant’s linen etc.
  • To maintain the gardening work of hotel.
  • To maintain guest laundry facility for room guest.
  • To maintain staff laundry facility for staff of hotel.
Different sections of department:
  • Linen room
  • Housekeeping desk
  • House keeping store
  • In-House laundry
  • Gardening department
Food Production (Kitchen):

The main function of this department is:

  • To provide various type of dishes to the guest as per the menu.
  • To provide food for various buffet or banquet parties.
  • To provide food to the staff of hotel.
  • To prepare different type of dishes for special occasion.
Different sections of kitchen:

  • Hot Kitchen: North Indian
  • South Indian
  • Tandoor section
  • Chinese or oriental kitchen
  • Halwai or Indian sweet section
  • Pantry or salad section: tea/coffee, juices, salads, breakfast items etc.
  • Butchery or cold kitchen: for making different types of chicken, mutton, beef cuts etc.
  • Bakery and confectionary: for making cookies, cakes, pastries etc.
MAINTENANCE DEPARTMENT

The main functions of this department are:
  • To maintain all the equipment s placed inside or related with the hotel.
  • To be responsible for smooth supply of electricity, water, and smooth function of air conditioning unit.
  • To be responsible for AMC of important and expensive equipment.
  • To maintain all the furniture and fixtures of rooms and other area of hotel.
ACCOUNT DEPARTMENT

The main function of this department is:

  • Preparation of budget and allocation of revenue and expenditure for various department
  • Maintain all account related books as accordance to the government rules and regulations.
  • Preparation of balance sheet of the company.
  • Liaising with Govt. offices for tax and revenue related matters.
  • Collection of revenue from guests, companies etc.
  • Giving salaries to employees.
  • To keep check on the food & beverage cost.
  • To keep check on the purchase and sale of alcoholic beverages for the property.
  • To keep the account of revenue generated and expenditure under various heads for each department.
HUMAN RESOURCE DEPARTMENT

The main function of this department is:

  • Recruitment and selection of employee for hotel as per requirement.
  • Training and development of employee
  • Maintenance of attendance records, leave records etc.
  • Maintenance of personal file for each employee with all details, for the purpose of periodically appraisal.
ELECTRONIC DATA PROCESSING DEPARTMENT

The main function of this department is:
  • Maintenance of the Property management system of the hotel
  • Maintenance of various aspects of Internet and its related matters.
  • Generation various relevant electronic data as per requirement of hotel.
  • Maintenance of all computer units hired or purchased by hotel. And its relevant software.
COMMUNICATION DEPARTMENT

The main function of this department is:
  • Maintenance of telephone connections for each room and other area of hotel.
  • Maintenance of cable connections of televisions of rooms and other places of hotel.
  • Maintenance of audio-visual equipment  for conferences and parties.
  • Maintenance of audio-visual equipment of the hotel.
SECURITY DEPARTMENT

The main function of this department is:
  • To be responsible for safety and security of guests of hotel.
  • To be responsible for safety of employee.
  • To keep check on theft cases of hotel.
  • To cooperate with staff for fire exit procedure.
  • To keep record of received materials and dispatched materials of or for the property.
  • To keep record of movement of fixed assets of property.
  • To keep check on unauthorized entry of people.
PURCHASE DEPARTMENT & STORES

The main function of this department is:
  • To purchase materials from the market as per requirement of various department of hotel.
  • To purchase all types of equipment and materials for hotel.
  • To liaison with different companies or vendor for supply of perishable or non-perishable goods.
  • To liaison with different dealers for provision of non- vegetarian items (chicken, mutton, fish, beef, etc.)
  • To store all the purchased items properly as per basic rule (F.I.F.O.).
  • To issue the material to the user department of hotel after making proper record.
  • To maintain the smooth flow of perishable and non-perishable goods for the department.
SALES & MARKETING DEPARTMENT

The main function of this department is:
  • To sell the room nights and various conferences facilities to various clientele.
  • To sell the room nights to individual guest for holiday purpose.
  • To make the brand image of hotel in the market.
  • To act as an agent for hotel and provide various information of changes and updating.

hotel industry




HOTELS AND HOTEL INDUSTRY

HOTELS AND HOTEL INDUSTRY. The primary purpose of hotels is to provide travelers with shelter, food, refreshment, and similar services and goods, offering on a commercial basis things that are customarily furnished within households but unavailable to people on a journey away from home. Historically hotels have also taken on many other functions, serving as business exchanges, centers of sociability, places of public assembly and deliberation, decorative showcases, political headquarters, vacation spots, and permanent residences. The hotel as an institution, and hotels as an industry, transformed travel in America, hastened the settlement of the continent, and extended the influence of urban culture.

Hotels in the Early Republic

The first American hotels were built in the cities of the Atlantic coast in the 1790s, when elite urban merchants began to replace taverns with capacious and elegant establishments of their own creation. They hoped thereby to improve key elements of the national transportation infrastructure and increase the value of surrounding real estate, while at the same time erecting imposing public monuments that valorized their economic pursuits and promoted a commercial future for the still agrarian republic. Unlike earlier public accommodations, hotels were impressive structures, readily distinguishable as major public institutions due to their tremendous size, elaborate ornamentation, and sophisticated academic styles. They were often designed by important architects like James Hoban, Charles Bulfinch, and Benjamin Latrobe. Hotels also had a distinctive internal arrangement incorporating grand halls for the use of the public and featuring dozens of bedchambers, which for the first time offered private space to all guests. Building on such a massive scale was tremendously expensive, and hotels cost from eight to thirty times as much as had been spent on even the finest taverns. Early hotels quickly became important centers of politics, business, and sociability. The City Hotel in New York, for example, became the center of the Gotham elite's business pursuits and elegant society balls, and Washington's Union Public Hotel housed the U.S. Congress in 1814–1815 after the British army destroyed part of the Capitol. The first generation of hotel building continued into the first decade of the nineteenth century before being brought to a close by the financial failure of many of the first projects and the economic disruptions surrounding the War of 1812.

Nineteenth-Century Hotels

A second period of hotel construction began around 1820, driven by the American transportation revolution. Steam navigation and the coming of the canal age, especially the opening of the Erie Canal in 1825, extended the range of movement along the nation's internal waterways and greatly increased the volume of travel in America. Urban merchant-capitalists constructed a new generation of hotels as part of their mercantilist strategy to claim expanding economic hinterlands for their cities and states. The first of these hotels appeared in leading commercial centers along coastal trade routes, beginning with Baltimore's City Hotel (1826), Washington's National Hotel (1827), Philadelphia's United States Hotel (1828), and Boston's renowned Tremont House (1829). These were followed by similar establishments built at key points along the Ohio and Mississippi rivers, notably Cincinnati's Pearl Street House (1831), Louisville's Galt House (1834), and the St. Charles in New Orleans (1837). These and other second-generation American hotels were much larger and more numerous than their predecessors and established the rectilinear, city-block hotel as a set architectural form that would be repeated in locations all across the growing nation. This phase of hotel development was brought to a close by the prolonged depression that followed the panic of 1837.


The third generation of hotels was catalyzed by the rapid growth of the American railroad system in the decades after 1840, a development that freed long-distance travel from the limitations of the river system and recon-figured the nation's transportation network along an east-west axis. Hotels continued to multiply in the East and also proliferated along the advancing frontier of settlement, rising over the prairies and plains in the 1840s and 1850s and appearing in the mountain West in the 1860s and 1870s. The westward advance of hotel construction soon linked up with a counterpart that had originated with Anglo settlement of the Pacific coast and extended eastward. By the time of the centennial, America boasted both a transcontinental railroad and a continental hotel network. Hotelkeepers had meanwhile come to see their operations as constituting an integrated national system. In the 1840s, they embraced new theories and methods of hotel management based on closer supervision and regimentation of employees and regularized contact among managers. In the 1850s, hotel proprietors began to organize their first local trade associations, and in the 1870s they established specialized publications like Hotel World and the National Hotel Gazette that served the industry nationwide. Visitors from overseas constantly commented on the size, extent, and excellence of the nation's hotel system, revealing that as early as midcentury, the American hotel had surpassed the hostelries of Europe and become the leading international standard for public accommodation.
Hotel development also involved diversification of hotel types. Most early hotels had been large urban luxury establishments, but newer variants quickly emerged. Resort hotels, designed to accommodate the rising tide of tourists, were built in scenic rural landscapes far from the cities where the hotel form had been born. Commercial hotels, more simply furnished and less expensive than the luxury variant, served the growing ranks of traveling salesmen and other commercial workers set in motion by the burgeoning economy. Railroad hotels were built at regular intervals along track lines to provide passengers and crews with places to eat and rest in the decades before the introduction of sleeping cars. Residential hotels, dedicated to the housing needs of families increasingly unable to afford private houses in expensive urban real estate markets, served as the prototypes for apartment buildings. And a frontier hotel form, characterized by wood construction, whitewash, and tiered porches, was built in hundreds of new settlements where travelers and lumber were common but capital was scarce. These and other hotel types soon far outnumbered luxury hotels, though the latter variety received the most attention from journalists, authors, and printmakers, and therefore tended to stand for all hotels in the popular imagination.
Hotels were vital centers of local community life in American cities and towns. Their role as important public spaces was in part a continuation of traditional uses of taverns, one that was further amplified by hotels' conspicuous architecture, central location, and spacious and inviting interiors. Merchants and other businesspeople continued to use hotel space for offices, commercial exchanges, and accommodations, but the popular uses of hotels far transcended their economic function. Well-appointed hotel parlors and ballrooms were favored venues for card parties, cotillions, and other sociable events that involved seeing and being seen in refined public settings. By the same token, voluntary associations ranging from debating societies to ethnic brotherhoods and charitable organizations regularly hired hotel assembly rooms and dining halls for their meetings and banquets. Hotels also became major loci of political activity. Political parties and factions often set up their headquarters in hotels, where they held caucuses and made nominations. Hotels served as important public forums, a fact revealed by the large number of published images of political figures making speeches from hotel windows and balconies, hobnobbing in lobbies, and raising toasts in crowded halls. Indeed, such was the political importance of hotels that they were often attacked in periods of domestic strife. The Civil War era, for example, was marked by the burning or cannonading of numerous hotels by Southern sympathizers.
Hotels also extended their influence over distances because they functioned as a powerful system of cultural production and diffusion. Their role in accommodating travelers made hotels into a frontier between individual communities and the world beyond, with hotel guests acting as cultural emissaries who carried new ideas about aesthetics and technology along the routes of their journeys. Innovations in interior decorative luxury were among the ideas most commonly transmitted. Hotelkeepers spent heavily on refined furnishings as part of their efforts to attract guests, and in so doing transformed decor into a showcased capital good. Because a hotel could afford to spend far more on amenities than could a private family, its interiors constantly tempted guests to emulate a higher standard of living. Midwestern travelers who stayed at fine hotels in St. Louis or New York City, for example, were impressed with the elegance of their surroundings and sought to reproduce them back home in Illinois, Iowa, and Nebraska. Hotels similarly became showcases for household and communications technologies. Indoor plumbing, central heating, elevators, and gas and electric lighting first saw wide public use in hotels, as did the telegraph and the telephone. Authors from Stephen Crane to Bret Harte recognized the ways in which hotels were setting a new pace in American life, and in his classic The American Scene (1907), Henry James found himself "verily tempted to ask if the hotel-spirit may not just be the American spirit most seeking and most finding itself."

Hotels in the Age of Auto and Air Travel

The rise of the automobile in the early twentieth century reordered the nation's transportation regime and marked the beginning of a new hotel age that lasted for more than two decades. The nineteenth-century American hotel system had been predicated upon long-distance, point-to-point, steam-driven water and rail transportation, and the gradual transition to automobility wrought major changes in the hotel industry. In an effort to secure the patronage of drivers, existing hotels added parking facilities, and new establishments incorporated them into their building plans. Other developers created the motor hotel, or motel, a new hotel variant which, instead of being located in cities and other travel destinations, was typically sited on inexpensive land along the roads in between. The automobile also influenced the hotel industry in construction and management techniques, as Fordist mass production fostered a corresponding drive for standardization and scale in hotels. E. M. Statler was the foremost figure in this cause. In 1908, he opened the first chain of hotels dedicated to his belief that hospitality should be made as similar as possible in every location. Statler's success with a business model based on cost cutting and scientific management made him the leading hotelier of his time and an important influence upon twentieth-century hotel administration. By 1930, as the Great Depression was putting a definitive end to this period of hotel building, the Census Bureau counted more than 17,000 hotels in the United States.
The American hotel industry expanded at a previously unseen pace following World War II. The three-decade economic boom of the postwar years increased the incidence of commercial travel and sent incomes soaring, and the success of organized labor distributed wealth more evenly and made paid vacations a reality for millions of workers. Meanwhile, the creation of the interstate highway system and the emergence of safe and reliable passenger aircraft made travel easier and more broadly subscribed than ever before. Hotels emerged as an important terrain of struggle in the conflictual domestic politics of the era. When civil rights activists demanded an end to racial discrimination in public accommodations, the special legal status of hotel space became a crucial consideration in the litigation strategy of the National Association for the Advancement of Colored People (NAACP). It was no coincidence that the constitutionality of the Civil Rights Act of 1964 was definitively established by the Supreme Court's ruling in Heart of Atlanta Motel v. United States.
Hotels were similarly implicated in international politics. Americans ventured abroad in increasing numbers during the postwar years, and the nation's hotel industry expanded globally in order to accommodate them. In the context of Cold War geopolitics, American-owned hotels in foreign countries also served as exemplars of the benefits and vitality of capitalism. Conrad Hilton in particular spoke of his company's overseas properties, particularly those along the Iron Curtain, as valuable assets in the fight against communism. In a world simultaneously divided by politics and connected by transportation, hotels were important symbolic sites.
The American hotel industry benefited greatly from the uneven prosperity of the 1980s and 1990s and entered the twenty-first century as a large and fast-growing segment of the national economy. The hotels of the United States employed well over 1.4 million people and collected more than $100 billion per year in receipts. They formed a dense network of 53,000 properties comprising some 4 million guest rooms nationwide. Internationally, the industry operated more than 5,000 overseas hotels with over half a million rooms.
From its beginnings as an experimental cultural form, the American hotel became a ubiquitous presence on the national landscape and developed into an immense and vital national industry. The hotel system transformed the nature of travel, turning it from an arduous and uncertain undertaking of the few into a predictable and commonplace activity of the many. On the way, the hotel became instrument, ornament, symptom, and symbol of America's continental and international empire.